Vidocu vs Whale: from one recording to complete documentation
Whale focuses on SOPs and training management. Vidocu focuses on the slow part after recording—turning a single video into subtitles, voiceover, and a step-by-step help article with screenshots.
Trusted by product teams, support teams, and creators
Whale is designed as an AI SOP platform to document, share, and manage procedures in a centralized hub, with training workflows and an AI assistant. Vidocu is built for video-first teams that want to record once and instantly publish professional, multilingual content across help centers, onboarding, and creator channels.
Vidocu turns one video into multiple outputs: subtitles, AI voiceover, help article, and annotated screenshots
Vidocu is optimized for multilingual publishing (65+ voiceover languages) and reuse across audiences
Whale is strongest when you need SOP governance, training distribution, and a central “source of truth” hub
Vidocu vs Whale: Feature Comparison
See how Vidocu compares to Whale across key features
| Feature | Vidocu | Whale | Notes |
|---|---|---|---|
| Primary workflow | Record once → generate subtitles, voiceover, step-by-step help article, screenshots/annotations, and edit everything | Capture and manage SOPs and training documentation in a centralized platform | Choose Vidocu when the starting point is video and the goal is multi-format publishing. |
| Help article generation from video | Automatic step-by-step help article with screenshots/annotations derived from the recording | AI-assisted SOP documentation tools (website emphasizes SOP creation and converting imported docs into editable cards) | Whale highlights SOP cards and documentation management; Vidocu emphasizes video-to-article output. |
| Subtitles & transcript production | Automatic subtitle generation designed for professional publishing and reuse | Not highlighted in the provided website content | If subtitles are part of your deliverable, Vidocu is purpose-built for it. |
| AI voiceover & localization | AI voiceover in 65+ languages plus multi-language support across outputs | Not highlighted in the provided website content | Vidocu is built for teams supporting multiple regions or creator audiences. |
| Built-in editing tools | Editors for refining subtitles, voiceover, screenshots/annotations, and article steps | Editable documentation cards and AI writing assistance for procedures | Both support editing; Vidocu focuses on polishing multi-output assets from video. |
| Training & onboarding workflows | Create training-ready documentation from recordings (great for onboarding and enablement content libraries) | Strong focus on onboarding/training manuals, sharing guides, and reducing ramp time | Whale is positioned as a training/SOP platform; Vidocu is a content production engine for training materials. |
| Knowledge Q&A assistant | Not a core headline feature (Vidocu focuses on generating publishable assets from video) | “Alice” AI assistant trained on documented knowledge to answer questions; also generates quizzes and insights | If you need an internal Q&A bot and quiz generation, Whale emphasizes this more. |
| Governance & “single source of truth” hub | Designed to produce and update documentation quickly from recordings; supports multi-language content maintenance | Centralized hub for procedures, version/access organization, and keeping docs up to date | Whale’s messaging is stronger on centralized SOP management; Vidocu is strongest on content creation speed and reuse. |
What Vidocu Does Differently
While Whale focuses on video communication, Vidocu transforms videos into complete content ecosystems
One video → multiple professional deliverables
Vidocu is built around a simple promise: recording is fast, everything after is slow. Upload a single video and generate subtitles, voiceover, a step-by-step help article, and screenshots/annotations—ready to publish or refine.
Localization as a first-class workflow
Vidocu supports AI voiceover in 65+ languages and multi-language documentation workflows, making it practical to serve global customers without duplicating effort for each market.
Help-center ready output (not just internal SOPs)
Vidocu’s outputs are designed for external-facing documentation: clear steps, screenshots, and polished media assets that fit help centers, knowledge bases, and customer education.
Video-first editing for accuracy and brand tone
Built-in editors let you quickly refine subtitles, narration, and article steps so the final content matches your terminology, UI labels, and brand voice—without rewriting from scratch.
Reuse the same recording across teams
A single Vidocu recording can serve support (help article), enablement (training doc), and marketing/creator needs (subtitles + voiceover) with consistent messaging.
Best For
Vidocu is perfect for teams that need to turn videos into comprehensive content
Help centers & knowledge bases
Turn product walkthroughs into step-by-step articles with screenshots and subtitles—ideal for reducing repetitive tickets and keeping docs aligned with the UI.
Feature Deep Dive
Explore how Vidocu's features work and why they matter
Vidocu’s video-to-help-article pipeline
Vidocu is designed to convert a recording into a complete, readable article that mirrors what happened on screen—so viewers and readers both get a clear path to success.
- Step-by-step structure derived from the video flow
- Screenshots/annotations included to reduce confusion and back-and-forth
Subtitles and voiceover for faster publishing
When your output needs to be polished (customer-facing, creator-facing, or training-ready), subtitles and voiceover are often the bottleneck. Vidocu makes them part of the same workflow as documentation.
- Automatic subtitle generation to speed up publishing
- AI voiceover in 65+ languages to scale localization without re-recording
Where Whale fits best—and when Vidocu is a better fit
Whale positions itself as an AI SOP platform for documenting, sharing, and managing procedures, including an AI assistant (“Alice”), quizzes, and insights. Vidocu is the better fit when video is your source of truth and you need publishable multi-format outputs.
- Choose Whale for SOP governance, training distribution, and centralized procedure management
- Choose Vidocu for rapid video-to-doc creation, multilingual voiceover, and help-center ready assets
Keeping documentation current with less effort
Documentation gets outdated when updates are slow. Vidocu reduces the cost of updating by making the recording the fastest path to refreshed articles, screenshots, subtitles, and narration.
- Re-record the updated flow and regenerate assets instead of rewriting from scratch
- Maintain consistent steps and visuals across languages
How to Switch from Whale to Vidocu
Switching to Vidocu is straightforward. Here's how to get started.
Identify the workflows that start as video
List the SOPs, training guides, and help articles where the fastest source of truth is a screen recording (product flows, tools, recurring processes).
Record or collect your best existing walkthroughs
Gather existing Loom/Zoom recordings or create short, focused videos per topic (one task per video works best).
Generate Vidocu outputs from each video
For each recording, generate subtitles, a step-by-step help article, and screenshots/annotations. Use built-in editors to align terminology with your SOP standards.
Localize what needs to be multilingual
Create AI voiceover and translated versions for the languages you support—without re-recording the entire walkthrough.
Publish to your documentation destination
Move the final articles into your help center/knowledge base or internal wiki. Keep the Vidocu project as the editable source for future updates.
Standardize your recording-to-docs playbook
Define a lightweight template: video length targets, naming conventions, review checklist (accuracy, screenshots, terminology), and update triggers when the UI changes.
Measure impact and expand coverage
Track ticket deflection, onboarding time-to-productivity, and content production time. Expand Vidocu coverage to the highest-volume questions and most critical processes.
Frequently Asked Questions
Common questions about Vidocu vs Whale
Not always. Whale is positioned as an SOP and training platform with centralized management and an AI assistant (“Alice”). Vidocu is best when you want to turn a video into publishable assets (subtitles, voiceover, help article, screenshots) quickly. Some teams use Vidocu for content production and keep an SOP hub for governance.
Whale emphasizes fast SOP documentation, sharing guides, onboarding and training manuals, and maintaining procedures in a single source of truth. It also highlights an AI assistant (Alice), quizzes, and insights, plus templates and services.
Vidocu emphasizes video-to-multi-output creation: automatic subtitles, AI voiceover in 65+ languages, and generating a step-by-step help article with screenshots/annotations from a single recording.
Yes. Vidocu is commonly used to create training-ready documentation from real workflows—especially when teams want consistent steps, visuals, and multilingual narration without rewriting content for each format.
Vidocu includes AI voiceover in 65+ languages and multi-language support across outputs, helping teams publish localized training and help content without re-recording.
No. Vidocu starts from your recording and generates the structure (steps, screenshots, subtitles) automatically. You can then use built-in editors to refine wording and ensure accuracy.
Whale’s website mentions “Start now, it’s free” and “Start for free,” and also prominently offers “Book a demo.” For exact plan limits and pricing tiers, you’ll want to review Whale’s pricing page.
Vidocu is best for teams and creators who communicate through video and want to ship professional documentation and localized versions fast—support teams, product teams, enablement/onboarding, and YouTube/creator workflows.
Explore Vidocu Features
Learn more about how Vidocu can transform your video content
Video to Documentation
Turn videos into comprehensive documentation
Video to SOP
Create standard operating procedures from videos
Help Article Generator
Generate help-center ready articles automatically
AI Knowledge Base Generator
Build knowledge bases from video content
Video Translation
Translate videos to 65+ languages
Record once. Publish everywhere.
Use Vidocu to turn a single video into subtitles, voiceover, and a step-by-step help article with screenshots—ready for support, training, and creators.
Try Vidocu Free