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Turn Microsoft 365 training videos into how-to guides for the whole company
MFA enrolment, Copilot adoption, a new Teams policy: the rollouts that need every employee to follow the same steps. Record the walkthrough once and Vidocu turns it into numbered guides with screenshots of your tenant, translated for every office, and easy to regenerate when Microsoft moves the button.
How do you turn a Microsoft 365 training video into a how-to guide?
Upload the recording of the walkthrough, whether it is the IT team's Teams session on the new policy, a partner's adoption workshop, or a fresh screen capture. Vidocu transcribes the narration, detects each click, and writes numbered steps paired with a screenshot of the Teams, Outlook, or admin screen at that moment. Because the screenshots come from your recording, the guide shows your tenant's branding, your app catalog, and your configured policies.
You review the draft in the editor, add the note about which option your policy requires, and publish it as a help article, a PDF, or a narrated video in the languages your offices speak, with a quiz where sign-off matters.
Why Microsoft 365 documentation falls behind
Every rollout is a company-wide rollout
MFA, Copilot, a new retention policy: thousands of people need the same steps at the same time, and the help desk gets the tickets when they do not have them.
Microsoft's own guides show a different tenant
Your configuration, your naming, and your policies are not in Microsoft Learn. The guide people need is the one that shows their screen.
Screenshots age in weeks
Microsoft 365 ships continuously. Guides built by hand for the last rollout are already wrong, so the help desk writes them again.
What a Microsoft 365 recording turns into
Vidocu documents whatever the recording shows. These are the areas of Microsoft 365 teams most often record, with screenshots of the screens as configured in their own environment.
Microsoft Teams
Meetings, channels, apps, and the policies your tenant applies, documented from the employee's point of view.
Outlook and Exchange
Shared mailboxes, rules, calendar delegation, and retention labels as configured for your organisation.
OneDrive and file sharing
Sync, sharing settings, and external sharing rules your security team set, with a screenshot of each option.
Microsoft Copilot
Adoption guides for the Copilot features you licensed and the prompts your teams should start with.
Security and identity
MFA enrolment, Authenticator setup, passwordless sign-in, and device registration guides for every employee.
Admin centre procedures
Runbooks for the IT team: licence assignment, group management, and the changes that follow a policy update.
Try it with a Microsoft 365 walkthrough
Upload a recording of one task, like setting up Authenticator or creating a Teams channel, and see the guide Vidocu writes from it.
Drop your video here
or click to browse
Free plan included. You will be asked to sign in before the guide is generated, and your file comes with you.
How it works
Record the task once
A short capture on a test account, or the recording of the IT team's rollout session.
Vidocu writes the guide
Numbered steps drafted from the actions in the recording, each with a screenshot of the screen as it looks in your tenant.
Add the policy
Insert the option your policy requires, the exception process, and who to contact. Apply your brand.
Publish for everyone
Host guides in a searchable knowledge base, embed the narrated video in Viva or SharePoint, translate for every office, and add a quiz where sign-off matters.
What you get from one Microsoft 365 recording
One upload. Everything generated. Each output is edited on its own and regenerated together when the process changes.
Step-by-step user guides
Numbered steps with a screenshot per step, edited in a built-in editor and exported to PDF, Word, or formatted text.
SOPs and work instructions
The same recording as a procedure document, with the warnings and business rules you add in review.
A narrated training video
Auto zooms, captions, and an AI voiceover from the same upload, so people who prefer to watch can.
A searchable knowledge base
Host every guide on your own domain with search and an Ask AI assistant that answers from your content.
Translations that stay in sync
Guides, subtitles, and voiceover in the languages your teams work in, each editable on its own.
Training quizzes and sign-off
A short quiz generated from the guide, with pass tracking and deadlines for a group.
Who uses Vidocu for Microsoft 365
IT and the help desk
Ship the guide with the rollout instead of after the tickets. Regenerate when Microsoft changes the screen instead of retaking every screenshot.
Microsoft partners and managed service providers
Give every client a branded guide set from the adoption sessions you already run, without an authoring phase per client.
Internal communications and L&D
Announce a change with a narrated video and a written guide in every language the company works in, and confirm completion with a quiz.
Updating after a Microsoft 365 release
Every step and screenshot comes from the recording, so an update is a re-run rather than a rewrite. Record the changed process, generate again, and the guide, the video, and every translation follow. Nobody retakes screenshots by hand.
What Vidocu does not do for Microsoft 365
- Vidocu is not a Microsoft 365 app or Viva integration. It does not connect to your tenant or publish into Viva Learning directly. It reads recordings and produces documents and videos you place in SharePoint, Viva, or the knowledge base Vidocu hosts.
- Personal data stays out of the recording. Record on a test account. Inboxes, chats, and directory details on screen would end up in the screenshots.
- One task per recording works best. A focused walkthrough of one task produces a focused guide. A full training session is better cut into segments before upload.
Microsoft 365 training to documentation FAQ
Yes. The steps and screenshots come from your recording, so your tenant branding, app catalog, sharing settings, and policy-driven options appear exactly as your employees see them. Vidocu does not need access to the tenant.
Yes. Any standard video file works, so a Teams meeting recording of a training session can be uploaded as-is. Sessions that cover one task at a time produce the cleanest guides.
The written guide and the video, including subtitles and AI voiceover, can be translated into the languages your offices work in. Each translation is editable on its own, so a local IT contact can correct terminology.
Export to Word or PDF for a SharePoint library, copy the formatted article into a SharePoint page, embed the MP4 in Viva or Teams, or host the guides in Vidocu's knowledge base on your domain with search and an Ask AI assistant.
Yes. Vidocu generates a short quiz from the guide or video, tracks who passed, and lets you set a deadline for a group. It is a lightweight check rather than a compliance system of record.
SharePoint has its own page, because site owners and document library administrators need different guides from the general Microsoft 365 audience. See Vidocu for SharePoint.
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See the pageSee your Microsoft 365 walkthrough become a guide
Bring one recording to the demo. We generate the guide live and walk through the editor, translations, and hosting.
Microsoft 365 is a trademark of Microsoft Corporation. Vidocu is an independent product and is not affiliated with, endorsed by, or sponsored by Microsoft Corporation.
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