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Turn SharePoint training videos into guides for site owners and everyone else
Metadata, versioning, check-out, permissions, and the migration from the old file share. Record the walkthrough once and Vidocu turns it into numbered steps with screenshots of your sites and libraries as configured, ready to publish back into SharePoint and to regenerate when Microsoft changes the ribbon.
How do you turn a SharePoint training video into documentation?
Upload the recording of the SharePoint walkthrough, whether it is the migration team's Teams session, a site owner workshop, or a fresh screen capture. Vidocu transcribes the narration, detects each click, and writes numbered steps paired with a screenshot of the site, library, or settings page at that moment. Because the screenshots come from your recording, the guide shows your content types, your columns, and your site structure.
You review the draft in the editor, add the rule about which metadata is mandatory, and publish it as a SharePoint page, a PDF, or a narrated video in the languages your offices use.
Why SharePoint documentation falls behind
Migrations move everyone at once
Leaving the file share means every employee needs to learn libraries, metadata, and sharing on the same day. The help desk absorbs what the guides did not cover.
Site owners are volunteers
The person who owns the department site was given the role, not the training. They need guides that show their site, not a generic tenant.
The interface moves under the guide
SharePoint Online changes continuously. Screenshots taken during the migration are already wrong, so nobody updates them.
What a SharePoint recording turns into
Vidocu documents whatever the recording shows. These are the areas of SharePoint teams most often record, with screenshots of the screens as configured in their own environment.
Sites and pages
Creating and editing sites, pages, and web parts within the templates and governance your tenant applies.
Document libraries
Uploading, metadata, versioning, check-in and check-out, and the views your team depends on, with a screenshot of each.
Lists
Custom lists, columns, and forms documented from the user's and the owner's point of view.
Permissions and sharing
Site permissions, sharing links, and external sharing rules as your security team configured them.
Power Automate on SharePoint
Approval and notification flows attached to libraries and lists, documented so the next owner can maintain them.
Migration and adoption
Where things went, how to find them, and what changed from the file share, for every employee on day one.
Try it with a SharePoint walkthrough
Upload a recording of one task, like adding metadata to a document or sharing a folder, and see the guide Vidocu writes from it.
Drop your video here
or click to browse
Free plan included. You will be asked to sign in before the guide is generated, and your file comes with you.
How it works
Record the task once
A short capture on a test site, or the recording of the migration team's training session.
Vidocu writes the guide
Numbered steps drafted from the actions in the recording, each with a screenshot of the site or library as configured.
Add the governance
Insert the mandatory metadata, the naming convention, and the sharing rule. Apply your brand.
Publish back into SharePoint
Copy the article into a SharePoint page or store the PDF in a library, embed the narrated video, translate for every office, and add a quiz for site owners.
What you get from one SharePoint recording
One upload. Everything generated. Each output is edited on its own and regenerated together when the process changes.
Step-by-step user guides
Numbered steps with a screenshot per step, edited in a built-in editor and exported to PDF, Word, or formatted text.
SOPs and work instructions
The same recording as a procedure document, with the warnings and business rules you add in review.
A narrated training video
Auto zooms, captions, and an AI voiceover from the same upload, so people who prefer to watch can.
A searchable knowledge base
Host every guide on your own domain with search and an Ask AI assistant that answers from your content.
Translations that stay in sync
Guides, subtitles, and voiceover in the languages your teams work in, each editable on its own.
Training quizzes and sign-off
A short quiz generated from the guide, with pass tracking and deadlines for a group.
Who uses Vidocu for SharePoint
SharePoint administrators and site owners
Document the sites and libraries you govern so the next question is a link. Regenerate when the ribbon changes instead of retaking screenshots.
Migration teams and managed service providers
Ship the day-one guide set with the migration, branded for each client, from the training sessions you already run.
Records, compliance, and information management
Give every employee a guide to retention labels, metadata, and sharing rules in their language, and confirm site owners understood with a quiz.
Updating after a SharePoint release
Every step and screenshot comes from the recording, so an update is a re-run rather than a rewrite. Record the changed process, generate again, and the guide, the video, and every translation follow. Nobody retakes screenshots by hand.
What Vidocu does not do for SharePoint
- Vidocu is not a SharePoint web part or connector. It does not read your site structure or publish directly into SharePoint. It produces documents and videos that you place in SharePoint, or hosts them in its own knowledge base.
- Confidential documents stay out of the recording. Record on a test site with sample files. File names and document contents on screen would end up in the screenshots.
- One task per recording works best. A focused walkthrough of one task produces a focused guide. A full site owner workshop is better cut into segments before upload.
SharePoint training to documentation FAQ
Yes. The steps and screenshots come from your recording, so your content types, metadata columns, views, and site templates appear exactly as your users see them. Vidocu does not need access to the tenant.
Yes. Copy the formatted article into a SharePoint page, store the PDF or Word export in a library, or embed the MP4 with a Stream or file web part. Vidocu can also host the guides in its own knowledge base on your domain with search and an Ask AI assistant.
Yes. Vidocu works from a screen recording, so it does not matter whether the site is SharePoint Online, SharePoint Server, or a hybrid. If you can record it, you can document it.
Re-record the affected task and regenerate. Because every step and screenshot is produced from the recording, an update takes minutes of processing rather than a manual pass through every image in the guide.
Yes. The written guide and the video, including subtitles and AI voiceover, can be translated into the languages your offices work in. Each translation is editable on its own.
Yes. Vidocu generates a short quiz from the guide or video, tracks who passed, and lets you set a deadline for a group. It is a lightweight check rather than a compliance system of record.
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See the pageSee your SharePoint walkthrough become a guide
Bring one recording to the demo. We generate the guide live and walk through the editor, translations, and hosting.
SharePoint is a trademark of Microsoft Corporation. Vidocu is an independent product and is not affiliated with, endorsed by, or sponsored by Microsoft Corporation.
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