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Turn SAP training videos into work instructions people can follow at their desk
Go-live training is delivered live and forgotten by Monday. Record each transaction walkthrough once and Vidocu turns it into numbered work instructions with a screenshot of every Fiori app or GUI screen as it looks in your system, ready to translate for every plant and shared service centre.
How do you turn an SAP training video into work instructions?
Upload the recording of the SAP walkthrough, whether it is a key-user training session, a Teams call from the implementation partner, or a fresh screen capture in the quality system. Vidocu transcribes the narration, detects each action, and writes numbered steps paired with a screenshot of the screen at that moment. The steps reference your transaction codes, your Fiori tiles, and your custom fields, because they are taken from your recording.
You review the draft in an editor, add the business rule the trainer said out loud but never wrote down, and publish it as a PDF work instruction, a knowledge base article, or a narrated video in the languages your sites need.
Why SAP documentation falls behind
Training happens once, at go-live
Key users get a week of sessions. Six months later new hires get a forwarded slide deck and the phone number of the person who was in the room.
Every system is customised
Z-transactions, custom Fiori apps, and company-specific field layouts mean SAP's own help describes a system nobody at your company logs into.
Sites need it in their language
One process, twelve plants, five languages. Translating work instructions by hand means most sites are always a version behind.
What a SAP recording turns into
Vidocu documents whatever the recording shows. These are the areas of SAP teams most often record, with screenshots of the screens as configured in their own environment.
Finance and Controlling (FI/CO)
Posting, period close, and reporting tasks as your finance team performs them, including the custom variants and cost objects.
Procurement and Materials Management (MM)
Purchase requisitions, goods receipts, and invoice verification in your Fiori apps or GUI transactions.
Sales and Distribution (SD)
Order entry, delivery, and billing steps that show your pricing conditions and output types.
SAP SuccessFactors
Employee and manager self-service tasks, performance cycles, and recruiting steps in your configured instance.
Custom transactions and Fiori apps
The Z-programs and custom tiles your developers built, documented from a recording of the finished screens.
Shared service centre procedures
Ticket-driven SAP tasks documented as standard work for service centre staff, with translations for each location.
Try it with an SAP walkthrough
Upload a recording of one transaction in your quality or training client and see the work instruction Vidocu writes from it.
Drop your video here
or click to browse
Free plan included. You will be asked to sign in before the guide is generated, and your file comes with you.
How it works
Record the transaction in a training client
Capture the walkthrough in your quality or sandbox system, or reuse the recording of a key-user training session.
Vidocu writes the work instruction
Numbered steps drafted from the actions in the recording, each with a screenshot of the Fiori app or GUI screen as configured.
Add the business rules
Insert the tolerance limit, the mandatory field, and the approval step the trainer mentioned, then apply your brand.
Roll out per site
Export PDFs, host the guides in a searchable knowledge base, translate the article and the narrated video, and add a quiz for sign-off.
What you get from one SAP recording
One upload. Everything generated. Each output is edited on its own and regenerated together when the process changes.
Step-by-step user guides
Numbered steps with a screenshot per step, edited in a built-in editor and exported to PDF, Word, or formatted text.
SOPs and work instructions
The same recording as a procedure document, with the warnings and business rules you add in review.
A narrated training video
Auto zooms, captions, and an AI voiceover from the same upload, so people who prefer to watch can.
A searchable knowledge base
Host every guide on your own domain with search and an Ask AI assistant that answers from your content.
Translations that stay in sync
Guides, subtitles, and voiceover in the languages your teams work in, each editable on its own.
Training quizzes and sign-off
A short quiz generated from the guide, with pass tracking and deadlines for a group.
Who uses Vidocu for SAP
System integrators and SAP partners
Turn the enablement sessions you already deliver into the end-user documentation the statement of work promised, without a separate authoring phase at the end of the project.
SAP Centres of Excellence and key users
Keep work instructions current as you extend the system. Re-record the changed transaction, regenerate the guide, and every language version follows.
Plant and shared service training teams
Give new hires guides that show your screens, in their language, with a short quiz to confirm they can post the document before they touch production.
Updating after a SAP release
Every step and screenshot comes from the recording, so an update is a re-run rather than a rewrite. Record the changed process, generate again, and the guide, the video, and every translation follow. Nobody retakes screenshots by hand.
What Vidocu does not do for SAP
- Vidocu is not an SAP add-on. It does not connect to your system, read configuration, or publish into SAP Enable Now or the SAP Help portal. It reads recordings and produces documents and videos you place where your users look.
- Financial and personal data stay out of the recording. Record in a quality or training client with test data. Whatever is on screen, including vendor names and salaries, ends up in the screenshots.
- One transaction per recording works best. A focused walkthrough of one process produces a focused work instruction. A three hour training session is better cut into segments before upload.
SAP training to documentation FAQ
Yes. Vidocu works from a screen recording, so it documents whatever is on screen: classic SAP GUI transactions, Fiori launchpad apps, SAP SuccessFactors, or a custom web front end. It does not need access to the system itself.
Yes, because the steps and screenshots come from your recording rather than from a generic description of SAP. Custom screens, fields, and tiles appear exactly as your users see them.
SAP Enable Now is an authoring and in-application help suite that captures simulations while you work in SAP. Vidocu starts from a video, so it can use recordings you already have, produces a narrated video and a written guide from the same input, and covers non-SAP systems in the same workspace. Many teams use Vidocu for the written and video documentation and keep Enable Now where in-app help is required.
Yes. Both the written guide and the video, including subtitles and AI voiceover, can be translated into the languages your locations need. Each translation is editable on its own, so a local key user can correct terminology.
Yes. Export to PDF or Word for a controlled-document workflow, copy the formatted article into your intranet, or host the guides in Vidocu's own knowledge base with search and an Ask AI assistant on your domain.
Recordings are stored in your private workspace and used only to generate your content. Record in a training or quality client so the screens show test data rather than live vendor, customer, or payroll records. Enterprise plans include a data processing agreement and SSO.
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See the pageSee your SAP walkthrough become a guide
Bring one recording to the demo. We generate the guide live and walk through the editor, translations, and hosting.
SAP is a trademark of SAP SE. Vidocu is an independent product and is not affiliated with, endorsed by, or sponsored by SAP SE.
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