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Turn Workday training videos into job aids for every employee and manager
Your business processes, your approval chains, your tenant. Record the walkthrough once and Vidocu turns it into numbered job aids with a screenshot of each Workday task as configured, translated for every country you operate in, and easy to regenerate after each feature release.
How do you turn a Workday training video into a job aid?
Upload the recording of the Workday task, whether it is a deployment partner's knowledge-transfer session, an HR partner walking a manager through a job change, or a fresh capture in your sandbox tenant. Vidocu transcribes the narration, detects each action, and writes numbered steps paired with a screenshot of the Workday page at that moment. The result shows your business process steps and your custom fields, because the screenshots are taken from your tenant.
You review the draft in the editor, add the note about which approval routes to Finance, and publish it as a PDF job aid, an article in a searchable knowledge base, or a narrated video in the languages your workforce speaks.
Why Workday documentation falls behind
Two feature releases a year
Every Workday release changes something on screen. Job aids built by hand during deployment are out of date before the first performance cycle ends.
Business processes are tenant-specific
Your hire, job change, and termination processes have your steps, your approvals, and your conditions. Workday Community documentation cannot describe them.
Everyone is a Workday user
Employees submit time off, managers approve, HR partners run the rest. That is the entire company needing guides, in every language the company works in.
What a Workday recording turns into
Vidocu documents whatever the recording shows. These are the areas of Workday teams most often record, with screenshots of the screens as configured in their own environment.
Workday HCM core processes
Hire, job change, compensation change, and termination as your business processes route them, with a screenshot at every step and approval.
Employee and manager self-service
Time off, expenses, benefits enrolment, and team approvals documented from the employee's and manager's point of view.
Payroll and Absence
Payroll input, off-cycle payments, and absence plan administration for the HR operations team.
Workday Financials
Supplier invoices, expense approvals, and procurement tasks in your configured worklets and tasks.
Talent, performance, and recruiting
Performance review cycles, goal setting, and requisition-to-offer flows for managers and recruiters.
Reports and configuration
Admin guides for custom reports, business process definitions, and security groups.
Try it with a Workday walkthrough
Upload a recording of one task in your sandbox tenant and see the job aid Vidocu writes from it.
Drop your video here
or click to browse
Free plan included. You will be asked to sign in before the guide is generated, and your file comes with you.
How it works
Record the task in your sandbox
A short capture of one business process with a test worker, or the recording of a deployment partner's enablement session.
Vidocu writes the job aid
Numbered steps drafted from the actions in the recording, each with a screenshot of the Workday page as configured in your tenant.
Add the rules
Note which step routes to Finance, which fields are required by your policy, and where the process differs by country. Apply your brand.
Publish for the whole workforce
Host the guides in a searchable knowledge base, translate the article and the narrated video, and add a short quiz for HR partners.
What you get from one Workday recording
One upload. Everything generated. Each output is edited on its own and regenerated together when the process changes.
Step-by-step user guides
Numbered steps with a screenshot per step, edited in a built-in editor and exported to PDF, Word, or formatted text.
SOPs and work instructions
The same recording as a procedure document, with the warnings and business rules you add in review.
A narrated training video
Auto zooms, captions, and an AI voiceover from the same upload, so people who prefer to watch can.
A searchable knowledge base
Host every guide on your own domain with search and an Ask AI assistant that answers from your content.
Translations that stay in sync
Guides, subtitles, and voiceover in the languages your teams work in, each editable on its own.
Training quizzes and sign-off
A short quiz generated from the guide, with pass tracking and deadlines for a group.
Who uses Vidocu for Workday
HRIS and Workday administrators
Keep job aids current across feature releases. Re-record the changed task, regenerate the guide, and every translation follows, without editing screenshots by hand.
Deployment and AMS partners
Turn knowledge-transfer sessions into the end-user documentation the client expects at go-live, without a separate authoring phase.
HR operations and change management
Give employees and managers guides that show your tenant, in their language, and confirm HR partners are ready with a quiz before a cycle opens.
Updating after a Workday release
Every step and screenshot comes from the recording, so an update is a re-run rather than a rewrite. Record the changed process, generate again, and the guide, the video, and every translation follow. Nobody retakes screenshots by hand.
What Vidocu does not do for Workday
- Vidocu is not a Workday integration. It does not connect to your tenant, read business process definitions, or publish into Workday Learning. It reads recordings and produces documents and videos you place where your workforce looks.
- Worker data stays out of the recording. Record in a sandbox tenant with test workers. Salaries, personal details, and performance ratings on screen would end up in the screenshots.
- One business process per recording works best. A focused walkthrough of one task produces a focused job aid. A half-day training session is better cut into segments before upload.
Workday training to documentation FAQ
Yes. The steps and screenshots come from your recording, so your business process steps, approval chains, condition rules, and custom fields appear exactly as they do in your tenant. Vidocu does not need access to the tenant itself.
Re-record the affected task after the release and regenerate. Because every step and screenshot is produced from the recording, an update takes minutes of processing rather than a manual pass through every image in the guide.
Yes. The written guide and the video, including subtitles and AI voiceover, can be translated into the languages your countries work in. Each translation is editable on its own, so a local HR partner can correct terminology.
Vidocu exports the guide as PDF or Word and the video as MP4, so both can be uploaded to Workday Learning, SharePoint, or any intranet. Vidocu can also host the guides in its own knowledge base with search and an Ask AI assistant on your domain.
Yes. Vidocu generates a short quiz from the guide or video, tracks who passed, and lets you set deadlines for a group. It is a lightweight check, not a certification system of record.
Recordings are stored in your private workspace and used only to generate your content. Record in a sandbox tenant with test workers so the screens do not show real compensation or personal data. Enterprise plans include a data processing agreement and SSO.
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See the pageSee your Workday walkthrough become a guide
Bring one recording to the demo. We generate the guide live and walk through the editor, translations, and hosting.
Workday is a trademark of Workday, Inc.. Vidocu is an independent product and is not affiliated with, endorsed by, or sponsored by Workday, Inc..
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