Microsoft Teams to documentation

Turn Microsoft Teams recordings into documentation

That training call or handover is already recorded. Upload the file and Vidocu turns what was shown on screen into a step-by-step guide with screenshots, plus subtitles and voiceover for the video.

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The problem

The recording exists. Nobody watches it.

Teams saves every recorded meeting. Turning one into something a colleague can follow is still a manual job.

It sits in a folder

Recordings land in OneDrive or SharePoint next to dozens of others. Finding the one that explains a process takes longer than asking someone.

An hour to find two minutes

The useful part of a training call is a short walkthrough in the middle. Nobody scrubs through an hour-long meeting to find it.

The knowledge leaves with people

A handover call is often the only record of how a task works. If it never becomes a document, the next person starts from scratch.

How it works

How to turn a Teams recording into a document

No plug-in and no admin setup. You work with the video file Teams already saved.

1
Download the recording
Open the recording where Teams stored it, usually OneDrive or SharePoint, and download it as an MP4.
2
Upload it to Vidocu
Drop the file into Vidocu. MP4, MOV and WebM work, up to 500MB per video, with no limit on length.
3
Get the guide and the video
Vidocu writes a step-by-step article with screenshots and adds subtitles and an AI voiceover to the video.
4
Edit and share
Fix wording in the editor, translate it, then publish to your knowledge base or export it.

What you get

One Teams recording, four things your team can use

Everything is generated from the same upload and stays editable.

Step-by-step guide with screenshots

A written article or SOP with numbered steps and screenshots of each screen that was shared in the meeting.

Subtitles for the recording

Accurate captions you can edit, so the video is searchable and easy to follow with the sound off.

A clean AI voiceover

Replace a rushed or noisy meeting voice with a clear narration, or keep the original audio if you prefer.

Translations in 70+ languages

Translate the guide, subtitles and voiceover for teams in other countries. Running Microsoft 365 across the company? See Vidocu for Microsoft 365.

Better results

Tips for Teams recordings that make good docs

A few habits in the meeting make the generated guide much cleaner.

Share your screen for the walkthrough

Vidocu builds the guide from what is on screen. Share the app or window you are explaining, not just your camera.

Say each step out loud

Talk through what you click and why. The transcript gives the guide its wording, so clear narration means fewer edits later.

Keep side topics out of the walkthrough

Questions and small talk are fine, but try to demo the process in one continuous stretch so the steps stay in order.

Trim before you share widely

Cut the intro and wrap-up in the editor so the final video only shows the part people need.

What works best

Recordings where someone shares their screen and walks through a task turn into the best guides. A discussion with only cameras on gives Vidocu little to show, so expect a thin guide. You still get subtitles and translations for the video.

FAQ

Questions about Teams recordings

Does Vidocu integrate directly with Microsoft Teams?

No. There is no direct Teams, OneDrive or Stream import today. You download the recording as an MP4 from where Teams stored it and upload the file to Vidocu. It takes a minute and needs no admin approval.

Where do I find my Teams meeting recording?

Teams saves meeting recordings to OneDrive or SharePoint, depending on the meeting type and your organization's settings. Open the recording from the meeting chat or from that folder and download it.

What does Vidocu create from a Teams recording?

A step-by-step article or SOP with screenshots, editable subtitles, an optional AI voiceover, and translations into 70+ languages. You can publish the article to a Vidocu knowledge base or export it as PDF, Word (DOCX), Markdown or HTML.

Is there a file size or length limit?

Each video can be up to 500MB on every plan, and there is no limit on length. MP4, MOV and WebM files are supported.

Can I turn a Teams meeting recording into an SOP?

Yes, if the meeting includes a screen-shared walkthrough of the process. Pick the SOP style when you generate, then edit the steps in the built-in editor before you share it.

Can I edit the documentation before sharing it?

Yes. Rewrite or reorder steps, swap screenshots, and fix subtitles in the built-in editors. Nothing is published until you choose to.

Does it work if the meeting is not in English?

Yes. Vidocu supports 70+ languages for subtitles, voiceover and translated documentation, so you can record in one language and share in another.

Turn your next Teams recording into a guide

Upload one recording and see the documentation Vidocu writes from it.

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The AI Knowledge Platform. One upload becomes videos, SOPs, guides, articles, and training - in any language.

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